Annual General Meeting (AGM) Compliance Services | Nainit Savla & Associates

Annual General Meeting (AGM)

Q: When must the AGM be held each year?

The AGM must be held within 6 months from the close of the financial year (by 30th September for March year-end). The first AGM must be within 9 months of the first financial year, and the gap between two AGMs cannot exceed 15 months.

Q: Is a One Person Company required to hold an AGM?

No. OPCs are exempt from holding an AGM under Section 96(1). Business is transacted when the resolution is signed by the sole member and entered in the minutes book.

Q: What is the notice period required for an AGM?

A minimum of 21 clear days' notice is required. The notice must include the agenda, explanatory statement, and annual report. Short notice is permitted with 95% member consent.

Q: What are the consequences of not holding an AGM?

A penalty of ₹1,00,000 plus ₹5,000 per day of default applies on the company and every officer in default. Non-filing of AOC-4 and MGT-7 attracts additional late fees and penalties.

Q: Can an AGM be held virtually or through video conferencing?

AGMs are generally required at a physical venue. The MCA has periodically permitted video conferencing via temporary circulars. Companies should check the latest MCA and SEBI circulars for the currently applicable mode.

The Annual General Meeting is the most important mandatory meeting of a company's shareholders, held once every financial year. It provides members the opportunity to review the company's financial performance, appoint directors, approve dividends, and elect statutory auditors. We provide complete AGM management and compliance services under the Companies Act, 2013.

AGM Notice & Agenda

Drafting and dispatch of the AGM notice along with the agenda, explanatory statement under Section 102, and all annexures including the Directors' Report and audited financial statements.

Financial Statement Adoption

Facilitation of the adoption of audited annual financial statements — balance sheet, profit & loss account, and cash flow statement — at the AGM as required under Section 129.

Director Appointment & Re-appointment

Management of the process for appointment, re-appointment, or retirement of directors by rotation at the AGM, including preparation of all supporting board resolutions and filings.

Statutory Auditor Appointment

Handling the ratification or appointment of statutory auditors under Section 139 at the AGM, along with the filing of ADT-1 with the RoC within the prescribed timeline.

Remote e-Voting Facilitation

Coordination of the remote e-voting process under Rule 20, including engagement of an authorized agency, setting the voting period, and appointment of a scrutiniser for vote verification.

AGM Minutes & ROC Filing

Preparation of minutes of the AGM within the prescribed 30-day period and filing of all post-AGM MCA forms including MGT-14, AOC-4, and MGT-7 within due dates.

What is an Annual General Meeting Under the Companies Act?

The AGM is an annual mandatory gathering of a company's shareholders mandated under Section 96 of the Companies Act, 2013. Every company other than a One Person Company must hold an AGM in each calendar year, and no more than 15 months should elapse between two AGMs. The first AGM must be held within 9 months of the close of the first financial year.

The AGM is directly linked to annual compliance filings — the audited financial statements adopted at the AGM form the basis for the AOC-4 filing, and the MGT-7 annual return is filed based on the membership as on the AGM date.

Ordinary Business Transacted at an AGM

Consideration and adoption of audited financial statements and the Directors' Report
Declaration of dividends for the financial year (if any)
Appointment or re-appointment of directors retiring by rotation
Appointment and fixation of remuneration of statutory auditors
Any other business with the prior approval of the Board as special business

Why Choose Us for AGM Compliance?

We manage the entire AGM cycle — from preparing board meeting agendas for AGM convening, to dispatching member notices, coordinating e-voting, drafting resolutions, overseeing the meeting, preparing minutes, and filing all post-AGM statutory forms. Our proactive approach ensures no deadline is missed.

If you are looking for "AGM compliance services for private limited company," "how to hold an AGM under Companies Act," or "MCA filing after Annual General Meeting," we provide comprehensive, deadline-driven AGM support.

Frequently Asked Questions

When must the AGM be held each year?

Every company must hold its AGM within 6 months from the close of the financial year (i.e., by 30th September if the financial year ends on 31st March). The first AGM must be held within 9 months from the close of the first financial year. The gap between two successive AGMs must not exceed 15 months. The Registrar of Companies can grant an extension of up to 3 months for holding the AGM in certain circumstances.

Is a One Person Company required to hold an AGM?

No. A One Person Company (OPC) is specifically exempt from holding an AGM under Section 96(1) of the Companies Act, 2013. However, OPCs must still prepare and file audited financial statements and annual returns within the prescribed timelines. Business that would ordinarily be transacted at an AGM is deemed to be transacted when the resolution is entered in the minutes book and signed by the sole member.

What is the notice period required for an AGM?

A minimum of 21 clear days' written notice is mandatory before the AGM. The notice must be sent to every member, director, auditor, and debenture trustee of the company. It must contain the agenda, explanatory statement for any special business, and all documents required to be enclosed (such as the annual report and financial statements). AGM can be held at shorter notice with the consent of 95% of members entitled to vote.

What are the consequences of not holding an AGM?

Failure to hold an AGM within the prescribed time renders the company and every officer in default liable to a penalty of ₹1,00,000 and a further penalty of ₹5,000 for each day of default continuing after the first. Additionally, the non-filing of AOC-4 (financial statements) and MGT-7 (annual return) — which flow from the AGM — attracts separate late filing fees and penalties on the company and its directors.

Can an AGM be held virtually or through video conferencing?

Under the Companies Act, 2013, AGMs are generally required to be held at a physical venue — registered office or within the same city/town/village. However, the Ministry of Corporate Affairs (MCA) has periodically allowed companies to hold AGMs through video conferencing or other audio-visual means (OAVM) via temporary general circulars. Listed companies must check current SEBI and MCA circulars for the applicable mode. Private companies may pass resolutions by postal ballot as an alternative in certain cases.

Ensure Your AGM Is Conducted Right the First Time

End-to-end Annual General Meeting compliance management for private limited, public limited, listed, and unlisted companies across India.

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