Extra-Ordinary General Meeting (EGM) Services | Nainit Savla & Associates

Extra-Ordinary General Meeting (EGM)

Q: Who can call an Extra-Ordinary General Meeting?

An EGM can be called by the Board of Directors on its own, by shareholders holding at least one-tenth of paid-up share capital, by the requisitionists themselves if the board fails to act within 45 days, or by the NCLT on application of any member.

Q: What is the minimum notice period for an EGM?

A minimum of 21 clear days' notice is required. However, an EGM may be called on shorter notice if 95% of members entitled to vote give written consent.

Q: What is the quorum required for an EGM?

For a private company, 2 members personally present. For a public company: 5 members (up to 1,000 members), 15 members (up to 5,000), or 30 members (above 5,000).

Q: Is e-voting mandatory for EGMs?

Yes, for every listed company and every company with 1,000 or more shareholders. Remote e-voting must remain open for at least 3 days and close 48 hours before the EGM.

Q: What forms need to be filed with MCA after an EGM?

Form MGT-14 must be filed within 30 days of passing a special resolution. Depending on the business transacted, additional forms like INC-24, SH-7, or INC-22 may also be required.

An Extra-Ordinary General Meeting (EGM) is a shareholders' meeting convened outside the schedule of the Annual General Meeting to address urgent or special business matters. We provide end-to-end EGM management services ensuring full compliance with the Companies Act, 2013 and applicable SEBI regulations.

EGM Notice Drafting

Drafting of legally valid notice for EGM including the statement of material facts under Section 102 of the Companies Act, 2013, sent to all eligible members within the prescribed timelines.

Special & Ordinary Resolutions

Drafting and vetting of special and ordinary resolutions to be passed at the EGM, covering matters such as alteration of MOA/AOA, issuance of shares, and related-party transactions.

Remote e-Voting & Postal Ballot

Facilitation of remote e-voting and postal ballot procedures in compliance with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014.

Scrutiniser & Voting Report

Appointment of a scrutiniser for overseeing the voting process and preparation of the consolidated voting report within the prescribed timeline after conclusion of the EGM.

MCA ROC Filings

Filing of MGT-14 and other applicable forms with the Registrar of Companies (RoC) within the statutory timelines following the passing of resolutions at the EGM.

Minutes of EGM

Preparation and maintenance of minutes of the Extra-Ordinary General Meeting in the minutes book within 30 days of the conclusion of the meeting as required under Section 118.

What is an Extra-Ordinary General Meeting?

An EGM is any general meeting of a company's shareholders other than the Annual General Meeting. It is convened to transact special or urgent business that cannot wait until the next AGM. Under the Companies Act, 2013, an EGM can be called by the Board of Directors, the requisitionists (shareholders holding at least 10% voting power), or by the National Company Law Tribunal (NCLT) in certain cases.

EGMs are closely linked with board meeting approvals and are often followed by certified board resolutions for implementation of the decisions taken.

When Must an EGM Be Called?

Amendment of Memorandum of Association (MOA) or Articles of Association (AOA)
Increase or reduction of authorised or paid-up share capital
Change of registered office between states or to a different city within the same state
Approval of related party transactions beyond board-level thresholds
Removal of a director before expiry of the term of office
Winding up or conversion of the company
Approval for amalgamation, merger, or acquisition
Any other matter requiring approval by special resolution of shareholders

Why Choose Us for EGM Compliance?

Our team of Company Secretaries and legal professionals manages the complete EGM lifecycle — from notice drafting and dispatching to voting facilitation, scrutiniser coordination, MCA filings, and minute preparation. We ensure zero procedural lapses that could invalidate the resolutions passed.

If you are searching for "EGM notice drafting service in India," "how to call an extraordinary general meeting," or "MGT-14 filing after EGM," we provide complete compliance support for companies of all sizes and sectors.

Frequently Asked Questions

Who can call an Extra-Ordinary General Meeting?

An EGM can be called by (a) the Board of Directors on its own, (b) the Board of Directors upon requisition by shareholders holding not less than one-tenth of paid-up share capital carrying voting rights, (c) the requisitionists themselves if the board fails to call the EGM within 45 days of requisition, or (d) the National Company Law Tribunal (NCLT) on application of any member under Section 98 of the Companies Act, 2013.

What is the minimum notice period for an EGM?

A minimum of 21 clear days' notice is required for convening an EGM. However, an EGM may be called on shorter notice if consent is obtained in writing or by electronic mode from members holding not less than 95% of paid-up share capital entitled to vote at the meeting. The notice must clearly state the nature of business and include a statement of material facts under Section 102.

What is the quorum required for an EGM?

For a private company, 2 members personally present constitute a quorum for an EGM. For a public company with up to 1,000 members — 5 members personally present; up to 5,000 members — 15 members; and above 5,000 members — 30 members personally present. If a quorum is not present within 30 minutes, the meeting is automatically adjourned to the same day in the next week at the same time and place, or as the Board may determine.

Is e-voting mandatory for EGMs?

E-voting is mandatory for every listed company and every company having 1,000 or more shareholders (members) for transacting business at an EGM. Other companies may optionally provide the e-voting facility. Remote e-voting must remain open for at least 3 days and close 48 hours before the commencement of the EGM under Rule 20 of the Companies (Management and Administration) Rules, 2014.

What forms need to be filed with MCA after an EGM?

The primary filing is Form MGT-14, which must be submitted with the RoC within 30 days of passing a special resolution or any resolution required to be filed under Section 117. Additionally, depending on the nature of business transacted — such as change of name, alteration of capital, or change of registered office — separate forms like INC-24, SH-7, or INC-22 may also need to be filed within their respective due dates.

Need to Convene an EGM? We Handle It End to End

Compliant, timely, and procedurally sound EGM management for private limited, public limited, and listed companies across India.

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